The following are NOT eligibles under this program.
- New generation constructions
- New cybersecurity investments
- Large-scale battery-storage facility constructions that are not intended for system resilience enhancement
All awards are subject to final approval from the US Department of Energy.
Virginia Grid Reliability Improvement Program (VGRIP)
The objective of the Virginia Grid Reliability Improvement Program (VGRIP) is to enhance the resilience of the electric grid against disruptive events. Per IIJA section 40101(a)(1), a disruptive event is "an event in which operations of the electric grid are disrupted, preventively shut off or cannot operate safely due to extreme weather, wildfire or a natural disaster.
Virginia is committed to assuring that all Virginians have access to affordable, abundant and reliable energy. This federally funded program will enable Virginia to partner with utility providers and other eligible entities to limit disruptive events that adversely impact our homes, schools, businesses and critical infrastructure.
The program objectives, eligibility, metrics, funding details, cost share requirements, equity approach, application process and selection criteria are provided in this program guidance.
Total Amount of Funding Available: Up to $11,502,140.58
Proposal Period of Performance: Five years, up to 10 years if justified and approved
Proposal Amount: Sub-Awards up to $5,000,000 are allowed under this program. The Virginia Department of Energy (Virginia Energy) may elect to partially award proposals at its discretion.
Applications due January 31, 2025
Program Objectives and Metrics
All subaward proposals are required to meet one or more of the following objectives. Proposals should detail which objectives will be met and present metrics that will demonstrate compliance with the requirements of the program.
Objective #1: Reduce the duration and frequency of outages caused by events that disrupt normal grid operations.
Metrics: Metrics that measure resilient infrastructure include System Average Interruption Duration Index (SAIDI), System Average Interruption Frequency Index (SAIFI) and Customer Minutes of Interruption (CMI). These will be considered to demonstrate measurable improvements in energy resilience. Examples of metrics that will be considered are listed below.
- Annual number of outages
- Average duration of outages
- Total annual duration of outages
- Annual number of outages in disadvantaged communities
- Duration of outages in disadvantaged communities
- Number of components and systems replaced or hardened
Objective #2: Conduct enhanced grid modeling for transmission and distribution planning to reduce disruptions by informing strategic investment and deployment of innovative technologies such as microgrids, battery storage components and adaptive protection technologies.
Metrics:
Example metrics to be evaluated include, but may not limited to, the following:
- Number of under forecasted periods
- Average Locational Marginal Pricing (LMP)
- Identification of critical potential failure points
- Identification of leverage points
- Failure rates
- Identification of current or future line congestion and bottlenecking
Objective #3: Invest in modernization of the grid infrastructure enabling consumer access to reliable, affordable and clean energy. Modernization of the grid will allow Virginia to mitigate disruptive events that leave students without critical internet connection, prevent residents from heating and cooling their homes and leave critical infrastructure like data centers and commercial and industrial facilities without reliable electricity.
Metrics:
Example metrics to be evaluated include, but may not limited to, the following:
- Number of under forecasted periods
- Evaluation of impacts to peak time pricing
- Peak time rebates
- Smart thermostat distribution
- Deployment of Flexible AC Transmission Systems (FACTS)
- Battery storage subcomponents installed along transmission lines
- Number of jobs created following the investment in modernizing grid infrastructure
- Job training programs developed or utilized to attract, train and retain an appropriately skilled workforce
Objective #4: Address other outdated and/or failing energy infrastructure items and materials (i.e., power lines, power poles, transformers, bucket trucks, etc.). Implement hardening of power lines, facilities, substations and other systems to reduce outages.
Metrics:
- Annual frequency of electricity service disruptions of one hour or more to critical facilities and/or residences and businesses
- Number of components and systems replaced or hardened
- Number of hours/days critical facilities are closed due to lack of electricity
- Average age of item and/or material used in current electric grid operation (by category)
- Added value to the electric grid infrastructure with the addition of more modern and energy-efficient material
Objective #5: Attract, train and retain an appropriately skilled and certified workforce within Virginia for deployment, operation and maintenance of grid resilience projects.
Metrics:(Provisional)
- Number of workers trained to operate and maintain grid resilience projects and other energy related projects
- Number of Virginia businesses that develop capacity to install, operate and/or maintain grid resilience projects
- Documented collaboration and coordination with the newly created Virginia Department of Workforce Development and Advancement (DWDA) agency
Equity Approach
It is essential that all Virginians have access to affordable electricity 24 hours a day and 365 days a year. Virginia is committed to assuring that none of its citizens are asked to carry a disproportionately high burden in terms of energy costs and in environmental and social impacts from the energy infrastructure.
Virginia Energy will assure funding is used to achieve the greatest positive community impact, in enhancing grid resiliency and investment in job creation and training, while minimizing negative impacts to the environment and neighboring communities.
Energy justice efforts will focus on ensuring historically disadvantaged communities (as defined in the MPDG 2022 NOFO and consistent with OMB's Interim Guidance for the Justice40 Initiative) are neither disproportionally harmed by infrastructure-development nor excluded from project benefits. Focus will also be placed on advancing purposeful inclusion of these communities during the infrastructure-development planning process. There is a commitment to build partnerships and provide the opportunity for meaningful engagement and involvement. Concerns will be heard, appropriately responded to and addressed.
Justice40 requirements
For certain federal projects like this program, it is recommended that 40% or more of the benefits are intended to benefit disadvantage communities as laid out in federal executive order.
The project team (including all sub awardees) will use existing partnerships with Justice 40, environmental justice and brownfields communities to advance these priorities.
Tools for Justice 40 Evaluation and Analysis:
Explore the map - Climate & Economic Justice Screening Tool (geoplatform.gov)
Energy Justice Dashboard (anl.gov)
Selection Criteria
Top priority will be given to resilience projects that:
- Support reliable energy for residents, critical services, businesses and industry
- Serve low-income and energy-burdened communities
- Best advance the economy of Virginia through sustaining or creating jobs and creating opportunities for new economic development
- Address specific identified disruptive events that have or have potential to adversely impact customers
Funding Distribution and Cost Share
A calculator is provided after this section to assist with your application process. Please read the following explanation of the calculation process and instructions carefully before using it.
For the federal award received, you are responsible for the following cost share:
1. Federal Match Requirement:
- Standard Match: You are required to match 100% of the federal allocation awarded to you.
- Reduced Match for Smaller Suppliers: If your organization supplies less than 4,000,000 megawatt-hours of electricity per year, your match requirement is reduced to one-third of the federal amount.
2. State Match Requirement:
- Virginia Energy's 15% Match: Virginia Energy is mandated to provide a 15% match based on the total federal award.
- Passing the State Match to Applicants: Due to limited state funding for related efforts, Virginia Energy will pass this 15% state match requirement to the applicants. This means you are responsible for contributing this additional amount.
- Calculation of Your State Match Responsibility:
- Basis of Calculation: Your share of the state match is calculated based on the amount of federal funding awarded to you.
- Inclusion of Administrative Fees: The calculation includes Virginia Energy's administration fee.
- Approximate Percentage: This results in an additional contribution of approximately 15.79% of your federal funding award.
- Example Calculation: For instance, if you are awarded $1,500,000 in federal funds, your state match responsibility will be $236,848.41.
3. Total Cost Share Obligation:
- Combined Match Requirements: Your total cost share obligation includes both the federal match and the state match requirement passed on to you.
4. Acceptable Forms of Cost Share:
- Cash or In-Kind Contributions: Cost share contributions are expected to include cash or documented in-kind contributions in accordance with grant requirements.
- Verification: These contributions are mandatory for all proposals submitted under this program and will be verified upon completion of the projects.
Important Notes:
- Clarification on State Funding: Please be aware that although Virginia Energy is required to provide a 15% match, due to funding limitations, it cannot cover this cost. As a result, this obligation is passed on to you as the applicant.
- Avoiding Miscalculations: Ensure that you calculate your cost share based on the federal funding awarded to you, not the total project cost.
- Administrative Fees Inclusion: Remember that the calculation includes administrative fees, which slightly increases the percentage from 15% to approximately 15.79%.
Calculator:
The calculator below is provided to assist with your VGRIP application. Please read the instructions below before using it.
- Type in the total anticipated project cost.
- If your organization supplies more than 4,000,000 megawatt-hours of electricity per year, please select Large Applicant, otherwise, please choose Small Applicant.
- The Sub-Awards is up to $5,000,000 (Federal Share) and the Virginia Department of Energy (Virginia Energy) may elect to partially award proposals at its discretion.
- The Minimum Participant Share displayed is the minimum required value, you have the flexibility to overmatch if needed to meet your organization's objectives.
Build America Buy American Act, Davis Bacon Prevailing Wage, National Environmental Policy Act (NEPA) and Historic Preservation
- All recipients (and sub-recipients) will be required to submit an environmental questionnaire for each work location proposed in the application in compliance with NEPA.
- All recipients (and sub-recipients) will be required to comply with Build America Buy American, Davis Prevailing Wage and Historic Preservation laws per the terms and conditions of the award.
- Sub-award recipients are required to conduct compliance audits for these requirements and to submit any adverse findings to Virginia Energy. Audit documents must be provided upon request.
General Reporting Requirements
Funding recipients will be required to track all relevant expenditures, cost match, program metrics and provide reports to Virginia Energy on a quarterly basis. Additional guidance for this required reporting is found at the following link:
EERE Technical Report Template (doe.gov)
Additional reporting requirements apply to projects funded by BIL. As part of tracking progress toward key Departmental goals - ensuring justice and equity, creating jobs, boosting domestic manufacturing, reducing greenhouse gas emissions and advancing a pathway to private sector - Virginia Energy is requiring specific data collection.
Additional data collection includes:
- project locations
- measurable improvements of resilience
- transmission capacity upgraded, expanded or built
- electricity storage capacity installed
- funding leveraged
- stakeholders engaged
- technical assistance provided
- value of contracts or agreements with minority owned business for supplies, services or equipment
Sub recipients must maintain sufficient records to substantiate this information upon request.
Each project proposal should include plans for documentation of invoiced work as well as quarterly progress reports summarizing work completed and providing applicable information discussed above.
Contracting and Invoice Payment
Subaward Recipients will be required to enter in contract agreement with Virginia Energy after receiving the award. This agreement will include the enclosed federal terms and conditions as well as required state terms and conditions. Contracts involving construction are subject to retainage amounts up to 5% of the contract value.
Invoices will be paid in accordance with Virginia laws and regulations. Final payments may be withheld until final internal auditing of each contract is completed.
Applications
All subaward applicants must use the application format provided. Applications may include additional attachments to support the application, but these should be limited to essential information.
Eligible Applicants
Eligible applicants include:
- an electric grid operator
- an electricity storage operator
- an electricity generator
- a transmission owner or operator
- a distribution provider
- a fuel supplier
- any other relevant entity as determined by the Secretary of Energy
